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  • Job Title: Payroll Specialist
    Department: Human Resources
    FLSA: Non-exempt
    Status: Full Time
    Reports to: Payroll/HRIS Manager

    Position Summary

    The Payroll Specialist processes multiple payrolls weekly and ensures accurate and timely payments for all hourly and salaried employees.

    Duties and Responsibilities:

    • Obtain and organize payroll information from numerous locations.
    • Accurately setup of employees into the Paylocity payroll software.
    • Manage tax setups in payroll software and reply to tax jurisdiction inquiries.
    • Review applicable Company Driver pay for accuracy.
    • Generate reports to review potential pay errors.
    • Audit benefit deductions through Paylocity.
    • Identify, escalate (when necessary), and resolve all pay-related inquiries.
    • Prepare and analyze comprehensive reporting for the company process on a weekly basis.
    • Prepare financial and other reports as requested.
    • Maintain financial security by adhering to internal accounting controls.
    • Perform other tasks and duties as assigned.

    Job Requirements

    Education and Experience:

    • High school diploma, GED, or equivalent
    • Experience with Microsoft Word, Outlook, Excel, etc.
    • Experience with Paylocity or other payroll software

    Preferred qualifications

    • At least 2 years of experience processing payroll for several hundred employees
    • Associate’s degree or bachelor’s degree
    • Experience in the trucking or transportation industry

    Essential Qualifications:

    • Strong interpersonal skills
    • Demonstrated organizational and analytical skills
    • Solid verbal and written communication skills
    • Strong attention to detail; thorough completion of tasks
    • Proven skill to work effectively with all levels of the organization
    • Demonstrated ability to multi-task
    • Strong customer service orientation, ensuring needs and deadlines are met in a timely fashion
    • Demonstrate a positive, proactive and motivated attitude
    • Proven focus on continuous improvement in the workplace
    • Ability to be flexible and adapt change in a fast-paced organization
    • Strong problem solving skills
    • Demonstrated general math skills
    • Ability to produce timely and accurate reports
    • Demonstrated ability to perform as team player and willingness to get involved in all aspects of the business function

    Language Skills

    • Ability to read, write and speak English proficiently

    Physical Demands:

    • While performing the duties of this job, the employee is regularly required to talk or hear.
    • This position may be required to stand, walk, sit, use hands to feel; reach with hand and arms, and stoop, kneel or crouch as needed.
    • Specific vision requirements include the ability to see at close range, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

    Work Environment:

    • The position typically operates in a standard office environment.
    • This position routinely uses office equipment such as computers, phones, photocopiers, file cabinets, and fax machines.

     

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