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  • Job Title: Human Resources Coordinator
    Department: Human Resources
    FLSA: Non-exempt
    Status: Full Time
    Reports to: VP of Human Resources

    Position Summary
    The Human Resources Coordinator provides administrative support to the human resources function as needed, including but not limited to: onboarding new hires, benefits support, posting jobs and maintaining posts, updates hiring report, recordkeeping and file maintenance. This role also helps facilitate various human resources processes.

    Duties and Responsibilities:

    • Process background checks, including reviewing results, initiating adverse action notices, and communicating results with hiring managers.
    • Confirm job offers and create offer letters.
    • Prepare and assemble onboarding materials; ensure materials are completed by employees and follow-up as needed.
    • Perform customer service by answering employee requests and questions.
    • Maintain HRIS records by performing updates to employee information timely.
    • Confirm the completion of Form I-9 and verify supporting I-9 documentation for new hires; maintain I-9s for all employees.
    • Maintain employee files, including storing medical/confidential information separately from personnel files.
    • Assist with scheduling and conducting exit interviews; create and maintain a report identifying trends and concerns that require timely action; share report with VP HR.
    • Manage and actively promote the employee wellness program.
    • Assist with the audit preparation.
    • Assist with recruiting efforts to include posting new positions, removing filled positions, screening resumes, assist in scheduling interviews and book travel arrangements, when needed; provide follow-up letters to candidates.
    • Other general administrative duties as necessary.

    Job Requirements

    Education and Experience:

    • Bachelor’s degree in Human Resources or related field
    • Proficiency with Microsoft Word, Outlook, Excel, etc.

    Preferred qualifications

    • 1 to 3 years’ experience in similar role
    • HRIS, Paylocity or ADP experience
    • HR certification
    • Excel reporting and data analysis

    Essential Qualifications:

    • Strong organizational and analytical skills
    • Solid communication skills and attention to detail
    • Ability to work effectively with all levels of the organization
    • Ability to be flexible and adapt to change in a fast-paced organization
    • Strong customer service orientation, ensuring needs and deadlines are met in a timely manner
    • Demonstrate a positive, proactive and motivated attitude
    • Proven focus on continuous improvement in the workplace
    • Strong problem solving skills

    Language Skills

    • Ability to read, write and speak English proficiently

    Physical Demands:

    • While performing the duties of this job, the employee is regularly required to talk or hear.
    • May be required to stand, walk, sit, use hands to feel; reach with hand and arms, and stoop, kneel or crouch as needed.
    • Specific vision requirements include the ability to see at close range, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

    Work Environment:

    • The position typically operates in a standard office environment.
    • This position routinely uses office equipment such as computers, phones, photocopiers, file cabinets, and fax machines.